Contract Manager

The Purchase, IT Contract & Vendor Management department at Ypto is responsible for managing the contractual and procurement framework that supports the company’s operational and investment needs.

Main Activities

• Develop, maintain, and strengthen relationship management (contract lifecycle management):

  • Lead negotiations on contractual matters with suppliers

  • Lead financial negotiations in partnership with Procurement/Legal

  • Ensure the development of supplier relationships and facilitate their onboarding

  • Act as a contractual intermediary between company employees and existing suppliers, ensuring timely evaluation of divergences, either accepting or negotiating them

  • Monitor transactions (milestones, deliverables, invoicing, etc.)

  • Ensure inclusion of SLA (standard and measurable) in contracts, along with penalties

  • Ensure necessary cooperation with internal client services

  • Manage contract closure (approval reports, etc.) and possible transitions

  • Lead negotiations in case of contractual issues (e.g., audits)

  • Control the drafting of contract terms and monitor their implementation

• Monitor contractual risk and financial management:

  • Develop best practice strategies to identify supplier-related risks, implement management plans (to prevent risks), and contingency plans (to address risks that occur despite management plans)

  • Inform the risk and finance departments to coordinate contractual requirements

  • Collaborate with the finance department to meet overall financing and risk requirements, such as revenue recognition, pricing and discount policies, etc.

  • Understand and participate in financial engineering and assessment of the economic impact of terms and term option

• Contract management responsibilities:

  • Within the contract team, manage contract documentation, including receiving and verifying all correspondence, supplier contact sheets, contract amendments, status reports, and other project-related documents

  • Develop, when necessary, guidelines on contractual matters for project managers or other operational staff, complemented by training for new project managers and employees on contract procedures

  • Develop and implement contract management and administration procedures in line with company policy, and apply relevant frameworks when required

  • Provide information on company policy when necessary

  • Ensure company staff comply with established procedures and applicable legislation

  • Ensure signed contracts are communicated to all relevant internal parties

  • Handle ongoing procedures and implement modifications as needed

Requirements

• Master’s degree or equivalent through experience

• Relevant professional experience of 5+ years minimum

• Assertive with strong communication skills

• Integrity and sense of responsibility

• Experience in contract negotiation and execution

• Solid general IT knowledge (end-user computing, infrastructure, etc.)

• Knowledge of contract models, financial models, budgeting, and risk management

• Knowledge of relationship management

• Knowledge of governance and financial procedures

• Knowledge of legislation (public procurement)

• Knowledge of outsourcing models and related risk management

• Knowledge of organizational structure, internal (work) procedures, and regulations

• Knowledge of common and company-specific software

• Proficiency in French, Dutch, and English (spoken and written)

Our Offer

In our open corporate culture, you will contribute behind the scenes to SNCB’s digital transformation. You will hold a role with societal impact and room for your own initiatives. Alongside a good work-life balance and market-based remuneration, your package includes:

• Possibility of remote work + flexible hours

• 35 vacation days

• Company car + public transport subscription

• Performance-based bonus

• Comprehensive insurance package (membership without personal contribution, excluding outpatient costs for family members):

  • Hospitalization and dental care for the whole family

  • Outpatient costs (= medical expenses outside hospitalization)

  • Group insurance: supplementary pension, disability, and death coverage (cafeteria plan)

  • Additional workplace accident insurance

• Meal vouchers and eco vouchers

• Net allowances for remote work and car washing + internet budget